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Creative Request Guidelines The creative request process begins when the request is submitted online. If appropriate, please send emails with supporting information in addition to your creative request to the Communications Director as well.

Creative requests must include all information in final form (specific dates, locations, times of events, etc…). The information included in the creative request is what will be included in the final product. Please do not provide “dummy text” or non-final verbiage when submitting your request.

To be placed on the tentative Calendar: As soon as you know that you will be considering holding an event or requesting graphics you can, however, submit a request to be added to the tentative calendar. This can be done any time frame prior to the event or date, and the sooner the better. This helps us know when making plans for the year to have a general idea of what each ministry might be planing for each month.

To submit these requests please message the Administrative Assistant.

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When submitting a request that requires printing by an outside vendor (banners, stickers, t-shirts, promotional items, etc..), please make sure that budgetary constraints have been addressed. Knowing the printing budget will often inform the design, how it is prepared, which vendors are most appropriate, and how the work is setup for delivery to the vendor.

The Communications Director will handle all ordering for work to be printed by outside vendors. Please have your PO approved to ensure a timely turnaround for your project. Please do not bypass the creative request process by creating your own assets.

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The creative request process is a tool that sets the foundation for consistently excellent creative work. We ask that you respect the process and timelines set forth below. Please allow enough time in planning to address the submission guidelines that follow. All graphics used for parties larger than 40+ people also must be visually approved by the  Communications Director before print please make sure to take this into consideration when planning your projects. Any apparel, permanent signage lanyards or large purchased material will always need approval visually by the Communications Director. All requests must be submitted through our Graphics Request Form within the following timelines:

– In-House Printed Graphic Projects: Postcards, flyers, slides, booklets, handout cards, temporary signage, etc… Requests must be submitted a minimum of two weeks (14 days) before they are needed.

– Vendor Printing Graphic Projects: Vinyl Banners, T-Shirts, Stickers, Promotional Items, etc.. In addition to the two week submission guidelines, printing will require an extra week. Therefore, please allow three – 4 weeks (21 days) to your delivery date from the time of submission.

– Large Scale Projects Ministry Branding, Retreat Branding, Major Event Branding, etc… We require eight to twelve weeks notice to begin developing overall visual themes for large events and ministry rebranding efforts. Inclusion in your team’s creative planning for new ministries, events, and series is vital. Please allow enough time in your planning process for a “creative audit” where we can help discover the various creative needs of your project. This will create a more efficient workflow for your major project while minimizing the impact of overlooked pieces.)